University business travelers must use lodging accommodations that are necessary and reasonable.
- Hotels can be booked either through a UK travel vendor or any alternate vendor.
- The University is sales tax exempt for Kentucky hotels, and some out-of-state hotels as well. See Procurement Service’s tax-exempt information (must login to Procurement Services website to view) for Kentucky and other applicable states.
- Your lodging receipt must show the name of the traveler, name of the hotel, dates of arrival and departure, room rate, type of credit card used for payment, payment for hotel charges and applicable taxes (“zero” balance).
- Airbnb’s/VRBO’s are allowable for UK business travel. The department needs to make sure that what they book is reasonable to meet their business needs.
- If they are charged any damage fees, additional guest fees or something not usually charged by hotels, that would be considered a personal expense and the traveler will be responsible.