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Business Procedures Manual

Business Procedures Manual
Policy Number Title Categories
B-1 Authority and Governing Regulations Procurement Services
B-2 General Purchasing and Contracting Authority Procurement Services
B-3 General Policies on How to Procure Supplies, Equipment and Services Procurement Services
B-3-1 Use of Existing Contracts Procurement Services
B-3-2 Delegated Procurement Policy for Departments Procurement Services
B-3-2-1 Procurement Card Authorization and Limits Procurement Services
B-3-2-2 Payment Request Document (PRD) Procurement Services
B-3-3-3 Non-Delegated SAP Purchase Requisitions UK HealthCare Non-Formulary Items Procurement Services
B-3-3-4 Non-Delegated SAP Purchase Requestions Facilities Materials and Inventory Procurement Services
B-3-3-5 Non-Delegated SRM Shopping Carts – Campus Areas Procurement Services
B-3-4-1 Purchase Order - Freight and Damages Procurement Services
B-3-4-2 Purchase Order - Credit Memo Procurement Services
B-3-4-3 Purchase Order - Vendor Performance Procurement Services
B-4 Personal Service Contracts Procurement Services
B-4-1 Personal Service Contracts ($10K or less) Procurement Services
B-4-2 Procedures for Personal Services Exceeding $10,000 Procurement Services
B-4-3 Memorandum of Agreement Procurement Services
B-5 Non-Competitive Negotiations for Single/Sole Source Purchases Procurement Services
B-6 Non-Competitive Negotiations for Emergency Purchases Procurement Services
B-7 Computer and Computer Related Equipment and Software Procurement Services
B-8 Insurance Purchases Procurement Services
B-9 Capital Construction Projects Procurement Services
B-11 Research Foundation Contracting Procurement Services
B-12 Surplus Property Acquisition and Disposal Procurement Services
B-13 Rebates Procurement Services
C-1-1 Book Store Auxiliary Services
D-1-1 Motor Vehicle Insurance Risk Management
D-1-2 Persons Authorized to Use Vehicles Risk Management
D-1-3 D-1-3: Golf Carts and Utility Vehicles Risk Management
D-2 Unmanned Aircraft Systems Risk Management
D-3 Misappropriation of University Assets Risk Management
E-1-0 Relationship with Commonwealth of Kentucky Financial Services Administration
E-1-1 Responsibilities of University Financial Services Financial Services Administration
E-1-2 Requests for Exceptions to Business Procedures Financial Services Administration
E-1-3 Fiscal Roles and Responsibilities Financial Services Administration
E-1-4 Internal Control Financial Services Administration
E-1-6 Selection and Retention of Outside Legal Counsel Financial Services Administration
E-2-1 Treasury Operations Manual Treasury Operations
E-2-2 Investment Earnings Policy Treasury Operations
E-2-10 Collection of Amounts Owed to the University from Overpayment Treasury Operations
E-2-11 Cash Payments over $10,000 Treasury Operations
E-3-1 Unexpended Plant Fund Policy AFRS - Capital Assets Accounting
E-3-2 Minor Renovation Policy AFRS - Capital Assets Accounting
E-3-3 Fabricated Equipment Policy AFRS - Capital Assets Accounting
E-4 Journal Voucher Accounting & Financial Reporting Services (AFRS)
E-5-1 Reimbursement of Travel Expenses Travel Services
E-5-2 Travel Advances and Repayments Travel Services
E-6-1 Sales and Use Tax Tax Compliance
E-6-2 Revenue Producing Activities - RPA Tax Compliance
E-6-3 Unrelated Business Income Tax - UBIT Tax Compliance
E-7-1 Payments for Services Subject to Tax Withholding and Reporting to IRS Accounts Payable Services
E-7-3 Classifying a Worker as an Employee or Independent Contractor Accounts Payable Services
E-7-4 Taxpayer Classification for Reporting Payee to IRS Accounts Payable Services
E-7-5 Payments to U.S. citizens/U.S. Business Entities Accounts Payable Services
E-7-7 Payments to Foreign Nationals Accounts Payable Services
E-7-8 Relocation/Moving Allowance for Employees Accounts Payable Services
E-7-9 Recruitment Expenses Accounts Payable Services
E-7-10 Discretionary Expenditures Accounts Payable Services
E-7-11 Establishment of Student Recognition Awards and Prizes Accounts Payable Services
E-7-12 Employee Awards Accounts Payable Services
E-7-13 Waiving Payment for Services Rendered Accounts Payable Services
E-7-14 Student Payments Accounts Payable Services
E-7-15 Disbursement Request Accounts Payable Services
E-7-16 Procurement Cards Accounts Payable Services
E-7-17 Void/Stop Payments for Vendor Checks Accounting & Financial Reporting Services (AFRS)
E-7-18 Honorarium Payment Accounts Payable Services
E-7-19 Fleet Fuel Card Accounts Payable Services
E-8-1 Criteria for Payroll Deductions Payroll Services
E-8-2 Retroactive Payroll Adjustments Payroll Services
E-8-3 Payment of Final Wages Upon Death of Employee Payroll Services
E-8-4 Cost Distribution Methods Payroll Services
E-8-5 Direct Deposit Payroll Services
E-8-6 Wage Garnishments Payroll Services
E-8-7 Lost Stolen Checks Stop Payment Request Payroll Services
E-8-8 Name and Social Security Changes Payroll Services
E-8-9 Pay Check Distribution Payroll Services
E-8-10 Pay Periods, Pay Dates and Processing Schedules Payroll Services
E-8-11 Missed Pay Request Payroll Services
E-8-12 Payroll Overpayments Payroll Services
E-8-13 Taxable Fringe Benefits Payroll Services
E-9 Compensation to Research Subjects Accounts Payable Services
E-10-1 Fiscal Year-End Closing – Accounting Transactions Accounting & Financial Reporting Services (AFRS)
E-10-2 Fiscal Year-End Closing – Inventories Accounting & Financial Reporting Services (AFRS)
E-11-1 Penalty for Late Payments to Vendors Accounts Payable Services
E-12-1 Capitalization Policy AFRS - Capital Assets Accounting
E-12-2 Facilities and Space Inventory System AFRS - Capital Assets Accounting
E-12-3 Equipment Inventory AFRS - Capital Assets Accounting
E-12-4 Property Disposition Policy AFRS - Capital Assets Accounting
E-12-5 Surplus Property Disposition Incentive Plan AFRS - Capital Assets Accounting
E-12-6 Unclaimed Property Disposition AFRS - Capital Assets Accounting
E-14-1 Tax-Advantage Bond Post Issuance Compliance Policy Tax Compliance
E-14-2 Private Business Use of Tax-Advantaged Bond Financed Facilities Tax Compliance
E-17-1 Chart of Accounts – Cost Object Structure Accounting & Financial Reporting Services (AFRS)
E-17-5 Cost Object Transactions Accounting & Financial Reporting Services (AFRS)
E-17-6 Reconciliation and Review of Financial Transactions Accounting & Financial Reporting Services (AFRS)
E-17-7 Departmental Codes Accounting & Financial Reporting Services (AFRS)
E-17-8 General Ledger (GL) Accounts Accounting & Financial Reporting Services (AFRS)
E-17-14 Agency Cost Center Policies and Procedures Accounting & Financial Reporting Services (AFRS)
E-17-15 Fund, Cost/Funds Center or WBS Element Common Attributes Accounting & Financial Reporting Services (AFRS)
E-17-16 Functional Area Accounting & Financial Reporting Services (AFRS)
E-19-1 Student Fees Delinquency Policy Student Account Services
E-20 Tuition and Student Fee Policy Student Account Services
E-21-1 Short-term Student Loans - Approving and Processing Procedures Student Account Services
E-21-5 Collections and Write-off Policy for Student Accounts and Loan Receivable Student Account Services
E-22-1 Soliciting, Receiving, Recording and Acknowledging Gifts AFRS - Endowment & Gift Accounting
E-22-2 Pledge Process Manual AFRS - Endowment & Gift Accounting
E-22-3 Planned Gifts AFRS - Endowment & Gift Accounting
E-22-4 Fundraising Events AFRS - Endowment & Gift Accounting
E-50-1 Application of On/Off-Campus Facilities & Administrative (F&A) Cost Rates Research Financial Services
E-50-2 Cost Sharing Research Financial Services
E-50-3 Cost Transfer Policy Research Financial Services
E-50-4 Project Payroll Confirmation Research Financial Services
E-50-5 Service Centers and Recharge Operations Financial Services Administration
F-1 Energy Management Facilities Management
Q-1-1 General Responsibilities Information Technology
Q-1-2 Policy for Use of Cell Phone Provided to Employees Information Technology
Q-1-3 How to Obtain Communication Services Information Technology
Q-1-4 Billing Services Information Technology
Q-1-5 IT Service Center Information Technology
Q-1-6 Electronic Signatures Information Technology

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