Procurement Card

The monthly billing cycle ends on the 6th of each month or the next business day and the limits will reset on the following day.

Permanent increases to a monthly limit may be requested. If you need the monthly limit increased, the cardholder's business officer can send an email to the Procurement Card Administrator at procard@email.uky.edu. Please include the cardholder name, the last seven digits of the card number, and the amount of the increase.

The University is exempt from Kentucky state sales tax. Based on cost and administrative burden for recoupment, a sales tax threshold of $30 is allowable. When sales tax greater than $30 is charged to your procurement card, you must contact the vendor directly to arrange for a credit for recoupment of sales tax. Many states have reciprocal agreements with the Commonwealth of Kentucky and offer UK sales tax exempt status. Please refer to Procurement Service's web site for the necessary tax exempt information and a copy of UK’s Tax Exempt form. You will need to log in to the protected site to access the tax exempt information.

No. All transactions charging Agency accounts should be processed via PRD, CDR, or Journal Voucher.

Please review the Purchasing AP Quick Reference Guide. Be certain to log on to protected site to view the reference guide.

Receipts are required for all non-travel procurement card purchases regardless of amount. Also, receipts must be submitted for all travel related procurement card expenses of $75 or more. Lodging receipts are required for all amounts.

Procurement card transactions/reports should be submitted to Accounts Payable Services (APS) by the 15th day of the following month. Transactions that have not posted in SAP and are more than 60 days past due will result in the temporary suspension of the procurement card until the cardholder is in compliance with University policy. 

The Concur Procard Transaction Deadlines schedule can be located on Accounts Payable web site here.