Treasury Services - FAQs
When is Treasury Services open for business?
Business hours are Monday through Friday, 8:00 a.m. until 4:30 p.m.
What banking supplies can be obtained from Treasury Services?
Treasury Services provides bank endorsement stamps, deposit tickets, coin wrappers, currency straps and tamper resistant deposit bags at no cost to the departments.
Where can I obtain cash, check, ACH or Wire transmittal forms?
Cash, check, ACH or Wire transmittal forms are created from the online cash transmittal portal through the Enterprise Services tab in SAP. To obtain access to the cash transmittal portal, you must take the online FI_CT_ 300 Cash Transmittal class. Contact your business officer to register for the class. If you experience any problems completing the online transmittals, contact Treasury Services at 859-257-1983.
How do I know which G/L account to use on cash, check, ACH or Wire transmittals?
Contact your business officer.
How will I know when my ACH or Wire deposit has been received at the University's bank?
Email Treasury Services at Treasury.Services@uky.edu to be placed on the Treasury Services’ ACH and Wire daily distribution email. Review the daily emails until you see your expected deposit. To claim the deposit, complete an online ACH or Wire transmittal. Two signatures are required on the transmittal. Once signed, please send a copy of the transmittal to Treasury Services at Treasury.Services@uky.edu.
Who do I contact for kiosk issues?
Contact Treasury Services at Treasury.Services@uky.edu.
Who do I contact if I need a check voided/stop payment?
Contact Accounting & Financial Reporting Services (AFRS) at controldesk@uky.edu
How do I obtain ACH or Wire transfer instructions if a company or person wants to send funds to the University?
Contact Treasury Services at Treasury.Services@uky.edu to be directed to the Cash Manager.
I need to send a payment by wire or ACH. Where do I send the disbursement request form?
The completed disbursement request form should be sent to Accounts Payable.
What is the cost to my department for sending funds by Wire and ACH?
There is no charge for sending funds by ACH. The cost for domestic wires (within the United States) is $5.00. International wires cost $30.00. Wire fees will be posted to the appropriate department cost center/WBS element by Treasury Services in the month the wire transfer occurs.
How are foreign checks processed?
All checks not issued in U.S. dollars or not issued by a U.S. bank, must be sent to the University’s bank for collection. Each foreign check should be recorded on a separate check transmittal, complete the International check deposit ticket and follow the instructions on how to complete the deposit. Instructions are located at the bottom of the International check deposit ticket. The International check deposit ticket is found on the Treasury Services forms page. For more information about depositing foreign checks, review section E-2-1 of the Business Procedures Manual. For further questions, contact Treasury Services at Treasury.Services@uky.edu.
What is an imprest account?
Imprest cash funds, also known as petty cash funds, are advances (loans) from the University to individual, regular fulltime employees for the benefit of the institution. For more information, review the Business Procedures Manual E-2-1.
What are the types of imprest accounts?
There are five types of imprest accounts: Change funds, Small Purchases or Expenditures, Overseas Expenditures (other than travel), Payments to Research Subjects, and Travel Advances (travel expenses only). For more information review Business Procedures Manual E‐2‐1 and E-5-2 Travel Advances and Repayments.
How do I establish an imprest account?
For policies and procedures on imprest accounts, review Business Procedures Manual E-2-1. Imprest accounts are requested through the PRD system with the appropriate documentation attached. When entering the PRD, be sure to choose product category code 84122000. By doing so, the PRD system will automatically select G/L 139000. For the cost object, you must choose fund and then key fund number 0021700800. For further help, contact Treasury Services at 859-257-1983.
When are imprest account reconciliations due to Treasury Services?
Custodians must reconcile their imprest accounts on a monthly basis and keep copies of the reconciliations internally. The March, June, September, and December reconciliations must be sent to Treasury Services 15 days after the close of the month.
How do I reimburse an imprest fund?
Complete a PRD, payable to the custodian of the imprest fund. Attach appropriate documentation to the PRD to justify the expenses incurred. Upon approval by Accounts Payable, a check will be issued to the custodian to reimburse the imprest fund.
Are there any classes offered to expand my knowledge of University Treasury functions?
Yes. The FAST Financial Foundations Cash Handling Basics, FAST Cash Handling II: Operational Procedures, and FAST Cash Handling III: Deposit Process are available in myUK Learning located in the Employee Self Service tab in SAP.