B-4-1 Personal Service Contracts ($10K or less)

I. Purpose

Personal Service Contracts $10,000 or less must be reported within 30 days of their effective date to the Government Contract Review Committee in Frankfort. The source of funds or contractual requirements contained in various contracts and grants do not exempt contracts from complying with the requirements of this law. 

II. Policy

When a contract for personal services $10,000 or less is required, the department may informally solicit proposals, determine the best qualified contractor and establish a PSC contract by completing the PSC form and Proof of Necessity form. The department subsequently provides the completed forms to Procurement Services. 

III. Procedure

The department shall complete the standard Personal Service Contract ($10,000 or less) form, have the contractor and department sign two original PSC documents, and submit the signed documents to Procurement Services for processing. The submittal to Procurement Services should include documentation (e.g., a quote, scope of work, or proposal) and a properly authorized on-line requisition/shopping cart requesting that Procurement Services finalize the signed contract. The contract cannot be finalized until all required documentation has been received. 

 In all cases, Procurement Services will assign a Personal Service Contract Number to the contract and forward the contractor’s copy of the contract to the contractor. Procurement Services will generate a purchase order authorizing the contractor to begin work and allowing payments to be processed. Additionally, Procurement Services will notify the Government Contract Review Committee in Frankfort of the contract. 

All Personal Service Contract forms can be found on the Procurement Services website.