Accounting and Financial Reporting

Email ControlDesk@uky.edu or call (859) 257-8889.

Generally, if the vendor name and address on the check are correct, a stop payment cannot be placed on the check until 10 business days have passed. This delay gives the vendor ample time to receive the check through the mail.

For questions concerning checks with incorrect vendor names or addresses or any other questions about stop payments, please email ControlDesk@uky.edu or call (859) 257-8889.

Verify that the check has been issued using one of the following transactions.  Note the date of the check, the check number, and the amount.

• Search for payment by vendor name:
  • FBL1N (Vendor Line Item Display) – Search for vendor number information by name and review payments made to the vendor for any selected time frame.
  • FK10N (Vendor Balance Display) – Search for vendor number by name and review payments made to the vendor by fiscal year.
• Search for payment by invoice number or PRD number:
  • FB03 (Display Document) – Search for vendor payments using the invoice number or assigned document number.
• Search for payment by cost object:
  • KSB1 (Display Actual Cost Line Items for Cost Centers) – Search for vendor payments made against a cost center for any selected time frame.
  • S_PLN_16000269 (Grants Management: Line Item Display) – Search for vendor payments made against a WBS element for any selected time frame.
  • FMRP_RFFMEP1AX (Document Journal) – Search for vendor payments made against any cost object for any selected time frame.

 If the check has been issued, email ControlDesk@uky.edu to verify that the check is outstanding, to obtain a copy of the paid check, or to place a stop payment on the check.

 If the check has not been issued, contact the appropriate Accounts Payable Services personnel.

This could happen for several reasons including, but not limited to, the following: a stop payment may have been requested, duplicate checks may have been issued, or two vendor payments may have been combined in error into one check.  Email ControlDesk@uky.edu with specific questions.

Access to Dashboards and Tableau reports is controlled by permission.  To request access to view the reports, send and email to EAaccess@uky.edu.  To access the Institutional Research, Analytics and Decision Support (IRADS) landing page of frequently used dashboards and Tableau reports grouped by topic, click on the link below: 

https://analytics.uky.edu/#/views/LandingPage-FrequentlyUsedTableauWorkbooks_16962496534530/LANDINGPAGE-FREQUENTLYUSEDDASHBOARD?:iid=1

All postings in SAP are tracked by document number and each electronic document has back-up attached.  Type the document number in SAP transaction FB03 and also type the company code as UK00 and then press enter to pull up the document.  Click on the drop-down arrow next to Display Document: Overview in the upper left corner and choose attachment list to access the support for the document.  If there are still questions after reviewing the document's support, reach out to the creator of the document with any further questions.

Refer to Business Policy Manual E-17-8. If you still have questions, email the Master Data Control Desk at masterdata@uky.edu or call (859) 257-8638.

Transaction Code ZGL_TRBR1_FUND in SAP displays the current account balances. If you need help interpreting what you see in SAP, contact your Area Business Officer.

Please contact your Area Business Officer to determine how much, if any, fund balance is returned.

• For UK cost centers, contact your Area Business Officer or reference the cost/funds center request form.
• For student or non-UK professional organization agency cost centers, reference the Business Procedures Manual E-17-14 and the agency cost center form. For all other questions, contact your Area Business Officer.

For general ledger accounts (assets, liabilities, revenues, expenses, recharges and transfers), contact your Area Business Officer or reference the account request form.

1129’ cost objects (agency cost centers) are generally blocked for two reasons:

• The account has a zero or a deficit balance. To clear a deficit in a 1129' cost center, make a deposit at Treasury Services, Room 356 Service Building, 0005. If you have questions regarding the amount of the deficit or the charges that created the deficit, email the Master Data Control Desk at masterdata@uky.edu or call (859) 257-8638.
• The account has an expired ending date. Contact your Area Business Officer about procedures for re-activating an expired account.

 For other cost objects, contact your Area Business Officer.