The existence of an emergency condition creates an immediate and serious need for services, construction or items of tangible personal property that cannot be met through normal procurement methods as stated in Kentucky Revised Statute 45A.095.
An emergency purchase or contract is necessitated by an unexpected event (e.g., tornado, flooding, frozen and/or broken pipes) where the delay required to adhere to the competitive bid process seriously threatens the operations of the University, jeopardizes the preservation or protection of property, or creates an immediate danger to the public health or safety of any person. These purchases must be handled immediately.
Purchasing and contracting requirements necessitated by an emergency condition must be explained in writing to include the name of the vendor receiving the contract along with any other price quotations and a written determination for selection of the vendor receiving the contract by the Executive Vice President for Finance and Administration or the Chief Procurement Officer.