To provide guidance for processing payments when the standard methods of check, Payment Plus, or ACH through the normal SAP Vendor payment processes, as well as to provide guidance on issuing payments processed against agency cost centers. A Disbursement Request (DR) provides departments a means of disbursing funds in rare and unusual circumstances when a check/ePayables payment type will not suffice or is not appropriate.
Department
Determine if Disbursement Request document is the correct tool for initiating payment to the vendor when the standard methods of check, Payment Plus, or ACH through the normal SAP Vendor payment processes are not appropriate. Examples of when to use the DR form include a payment from an agency cost center or a bank transfer (e.g., wire or ACH payment).
Disbursements charged to agency cost centers
These disbursements do not constitute University business. They are subject to different guidelines and the University’s workflow approval process is not applicable. See E-17-14 Agency Cost Center Policies and Procedures for additional policies and procedures related to agency cost centers.
Bank transfers
Purchasing transactions occasionally require the University to make payments by bank transfer, either ACH or wire transfer.