*Attention: Effective January 8, 2025 travel to the United Kingdom will require an electronic travel authorization (ETA). An ETA is a digital permit that allows visa-exempt travelers to enter or transit through a county. You can apply for an ETA here.*
International travelers must receive approval to travel prior to incurring travel expenses at the level required by the college, division, department or granting agency, consistent with UK Business Procedures Manual E-5-1 Reimbursement of Travel Expenses.
Generally, if a University traveler is traveling on funds provided by the federal government, a U.S. flag air carrier (an airline owned by an American company) must be flown, regardless of cost or convenience. However, there are times when a foreign carrier can be used through airline code sharing, open skies agreements, or time restrictive exceptions.
UK’s international travel medical insurance is coordinated through International SOS. All travelers are encouraged to download International SOS’s smart phone app before departure. UK’s insurance policy currently includes coverage in a variety of areas, including the following:
Insurance coverage is offered to full-time employees at no charge. This coverage extends to dependent children, spouses and domestic partners of UK employees or students who are traveling on the same trips.
Coverage is not available for employees or students who are traveling solely for personal reasons (e.g., vacations).